Gradschool e-news content submission guidelines

Last updated: April 2026

Thank you for your interest in submitting content to the Gradschool e-news! Please review the guidelines below to help you when drafting your content.

All items must be submitted through the Gradschool e-news submission form by the last Friday of each month (to be included in the following month’s issue).

Copy Guidelines:

  • Submissions can be written in two formats:
  • All submissions should always include a hyperlink so that people can find out more information.
  • Hyperlinks should be descriptive (for accessibility).
    • i.e., do not hyperlink general statements like “Click here” or “Learn more”, instead hyperlink the name of the event/program or a descriptive phrase:

“Get drop-in mental health support from the Health & Wellness Peer Support Service until April 10.”

  • Don’t forget to double-check that the web page the submission links to is up to date.

Style:

  • Use action language in the heading: ie.. Apply for… Learn about… etc.
  • Use sentence case in the heading (i.e., “Learn about travel opportunities” not “Learn About Travel Opportunities.”)
  • Include event date, time and location in the following format:

February 4, 5–6:30 p.m.

For more guidelines on writing and language, please visit the university’s Brand Portal.

More information?

Check out our previous newsletters.

Questions? Email sgs.communications@utoronto.ca.